Overview

The LOP (Left Out Probability) Dashboard in AakashGuru is a powerful tool designed to help faculty and academic staff proactively identify students at risk of leaving the institute or disengaging from their studies. By leveraging data-driven insights, the dashboard segments students by risk level and provides actionable information to enable timely and effective interventions.

Access and Permissions

• Who can access: Academic Heads, faculty, and authorized support staff with the appropriate permissions for their assigned branches or batches.

• How to access: Log in to AakashGuru and select the LOP Dashboard from the main menu.

Student Risk Segmentation

Students are automatically categorized into risk segments based on academic performance, attendance, engagement, and other relevant factors:

Key Features and Information

1. Student Risk Profiles

For each student, the dashboard displays:

• Current risk segment

• Academic and attendance data

• Strengths and weaknesses analysis

• Risk trend graph (risk percentage over recent months vs. branch average)

• Follow-up actions and intervention history

2. Strengths and Weaknesses Analysis

• Provides a concise summary of each student’s academic and behavioral patterns.

• Helps faculty tailor support and intervention strategies for individual needs.

3. Risk Trend Graph

• Visualizes changes in a student’s risk percentage over time.

• Allows faculty to monitor intervention effectiveness and identify emerging issues early.

4. Follow-ups and Action Logging

• Faculty can log interactions, reasons for concern, actions taken, and outcomes.

• Maintains a documented support trail for each at-risk student.

5. Filtering and Search

• Filter students by:

  • Risk segment

  • Batch

  • Attendance

  • Other relevant criteria

• Search functionality helps quickly locate students who require immediate attention.

Using the LOP Dashboard

Reviewing and Supporting At-Risk Students

1. Review risk status: Use filters to identify students in High Risk, Moderate Risk, or Alarming segments.

2. Analyze data: Check academic, attendance, and engagement details, along with strengths and weaknesses.

3. Log follow-ups: Select a student and use the follow-up section to add details about your intervention, including:

   • Reason for concern

   • Actions taken

   • Feedback from student or parent

   • Outcomes

Monitoring Trends

• Use the risk trend graph to track changes in student risk over time and assess the impact of interventions.

Data Updates and Accuracy

• Data refresh: The dashboard is updated regularly to reflect the latest academic, attendance, and engagement data.

• Reporting discrepancies: If you notice inaccurate or outdated risk data, report it to your Academic Head or EDP team for investigation and correction.

Exporting and Printing Data

• Export/print options: Availability depends on system permissions and data security policies.

• For official reports, contact your Academic Head or EDP team.

Troubleshooting and Support

• Missing or inaccurate data: Contact your Academic Head or EDP team.

• Access issues: Ensure you have the correct permissions; reach out to support if needed.

• Urgent updates: For immediate corrections, notify your Academic Head or support team.

Frequently Asked Questions

1. How are students categorized in the LOP Dashboard?
   By analyzing academic, attendance, and engagement data, students are segmented into High Risk, Moderate Risk, Alarming, or Low Risk.
2. How often is the LOP Dashboard updated?
   The dashboard is updated regularly to ensure data accuracy.
3. Can I print or export LOP data?
   This depends on your permissions and data security policies. Contact your Academic Head or EDP team for assistance.
4. Who can access the LOP Dashboard?
   Academic Heads, faculty, and authorized support staff for their assigned branches or batches